Internal Structure of the Secretariat of the Senate
The Secretariat of the Senate has the internal agencies responsible for various missions and
activities of the Senate, comprising 18 bureaus as follows:
The Office of the President of the Senate is
responsible for the secretarial work in supporting the
performance of the duties of the President and Vice-Presidents of the Senate, for example, co-operation
with the Council of Ministers, the House of Representatives and government agencies and various
institutions, whether they be public or private sector; carrying out analysis, gives opinions, do
academic research, analyzing political, economic, social and security situations; receives the
complaints or petitions of the people; and concludes and publicizes the achievements of the President
and Vice-Presidents of the Senate.
The Bureau is responsible for the State
ceremonies and conducts the ceremonial affairs of the Senate and
the Secretariat of the Senate; giving welcome receptions; providing facilities to visitors by setting up
a 24 hour contact center; providing facilities to the mass media; facilitating the use of video
equipment and materials; publishing documents for distribution, communicating knowledge relating to
democracy including the powers and duties, roles and activities of the Senate to the region.
The Bureau is responsible for the
correspondence and general administrative work of the Secretariat;
providing general services to senators, committees and any persons involved; appointing officials for
senators; performing administrative work on personnel affairs for officials and employees of the
Secretariat; studying, analyzing and evaluating work assessments for specifying position levels and
manpower of the Secretariat for submission to the Parliamentary Official Commission; preparing the
structure, powers and duties of the Secretariat; supervising disciplinary action against officials and
employees; developing the personal and statistical records of senators, officials and employees;
applying for graciously confer orders; being responsible for office buildings; setting up security
systems.
The Bureau is responsible for imposing and
allocating the annual expenditure estimates of the Bureau in the Secretariat in accordance with the
policies and master plans of the Senate and the Secretariat; co-operating, following-up, controlling,
analyzing and evaluating budge expenditure of the Bureau in accordance with the project plans already
specified; as well as administering finance, accounting, inventories, funds and any security services,
including the supervision of the vehicles of the Secretariat.
The Bureau is responsible for the work in
applying for official passports, issuing letters for entry registration, facilitating overseas travel of
senators, committees and officials of the Secretariat of the Senate; conducting welcome and reception
activities; performing State ceremonies in cases where very important persons make courtesy visits to
very important persons of the Senate; as well as organizing official receptions; performing diplomatic
protocol of the Senate; co-operating with external agencies in connection with international
parliamentary conferences and the visits of members of foreign parliaments; studying, analyzing and
following up data in the field of foreign affairs for the assistance of senators and members of any
committees.
The Bureau is responsible for studying,
researching, analyzing and collecting academic information in economic, social, political,
administrative and security fields; preparing academic data and suggestions essential to the needs of
senators and persons concerned with the work of the Senate, collecting information resources of every
kind; setting up an electronic library system; arranging a classification index and data base;
collecting valuable historical materials or documents, including mementos which have been received; as
well as following and assessing the achievements of the Senate.
The Bureau is responsible for the
secretarial work of the sittings of the Senate, such as, convening the sitting, setting the agenda of
the sitting; preparing proceedings and procedures for the conducting of a sitting; preparing draft
motions and amendments to motions, draft interpellations and bills; analyzing, monitoring, inspecting,
and assessing situations; comparing bills, organic law bills, or Royal Decrees the Senate considers in
accordance with the Constitution and rules of procedure of the sitting; selecting, appointing, giving
advice or approval to persons for holding positions to be conducted during the sitting; as well as
conducting work related to vote and resolutions of the sitting and proposing them to government
agencies, organizations or related persons.
The Bureau is responsible for the work of
the Secretariat for committees, selective commissions and committees for examining past records and the
behavior of the persons nominated for holding positions in accordance with the constitution or
prescribed acts; conducting the acceptance and examination of documents and keeping accounts showing the
assets and liabilities of members of the National Counter Corruption Commission; conducting the
acceptance and examination of complaints to the Supreme Court; filing a criminal case against members of
the National Counter Corruption Commission; studying, analyzing and gathering information on the
achievements of independent bodies.
The Bureau is responsible for the
secretariat and general administrative affairs of committees and sub-committees in the fields of
economics, finance, science, technology, communication, telecommunication, natural resources and the
environment; studying, analyzing and gathering information and facts; giving advice and suggestions in
the academic and legal field; giving consultation and recommendation on the Senate process of
considering bills, organic law bills, rules of procedure, motion, or matters the Committee has studied
or investigated in accordance with the constitution, rules of procedure of the Senate sitting and laws
relating to the Committee and Sub-Committee meeting; researching and preparing academic documents;
comparing laws to be supplementary information for consideration; preparing and compiling amendment to
the motions, bills, organic law bills, rules of procedure of the sitting and motions or matters the
Committee has studied or investigated; as well as collecting and preparing reports for the Senate.
The Bureau is responsible for the
secretariat and general administrative affairs of committees and sub-committees in the fields of
security, politics, administration and independent body affairs; studying, analyzing and gathering
information and facts; giving advice and suggestions in the academic and legal field; giving
consultation and recommendation on the Senate process of considering bills, organic law bills, rules of
procedure, motion, or matters the Committee has studied or investigated in accordance with the
constitution, rules of procedure of the Senate sitting and laws relating to the Committee and
Sub-Committee meeting; researching and preparing academic documents; comparing laws to be supplementary
information for consideration; preparing and compiling amendment to the motions, bills, organic law
bills, rules of procedure of the sitting and motions or matters the Committee has studied or
investigated; as well as collecting and preparing reports for the Senate.
The Bureau is responsible for the
secretariat and general administrative affairs of committees and sub-committees in the social field and
Senate activities; conducting studying, analyzing and gathering information and fact; giving advice and
suggestions in the academic and legal field, giving consultation and recommendation on the Senate
process of considering bills, organic law bills, rules of procedure, motion, or matters the Committee
has studied or investigated in accordance with the constitution, rules of procedure of the Senate
sitting and laws relating to the Committee and Sub-Committee meeting; researching and preparing academic
documents; comparing laws to be supplementary information for consideration; preparing and compiling
amendment to the motions, bills, organic law bills, rules of procedure of the sitting and motions or
matters the Committee has studied or investigated; as well as collecting and preparing reports for the
Senate.
The Bureau is responsible for providing
opinions relating to the amendment of laws; studying, analyzing and conducting comparative research
relating to laws in their various aspects for the preparation of documents supplementary to
consideration; conducting special lectures on law in order to support the performance of its duties in
the legislative field; consulting, advising, giving opinions and the answering questions as to law for
senators and personnel within the realm of Senate affairs; deliberating draft rules and regulations,
juristic acts and contracts of the Secretariat; conducting litigation and co-operating with those
persons concerned; preparing legal documents for publicizing the preambles of laws; communicating data
with government agencies for the acknowledgement of legal movements in those agencies; as well as
studying and following-up the enforcement of laws; setting up a modernized legal index system and
publicizing the legal academic achievements.
The Bureau is responsible for the work of
translation, summary and compilation of official documents in foreign languages for the Secretariat;
translating official documents of the Secretariat, past records and name lists of senators, members of
committees and others; performing interpretation or providing professional interpreters at the reception
of important foreign visitors, meetings, and during observation visits abroad; promoting study and
training in the field of foreign languages to personnel in the legislative field; giving advice and
recommendations relating to the qualifications and remuneration of persons who are working in the Bureau
of Foreign Languages.
The Bureau is responsible for studying,
analyzing, formulating policies, plans and guidelines for personnel development; creating and developing
courses for training, seminars; specifying the need for personnel development; promoting, co-operating
and formulating plans for development, training, seminars; preparing academic documents, leaflets,
manuals and communication technology for training, seminars to be publicized; holding training, seminars
for persons involved in the work of the Senate; preparing budget as well as co-operating in the founding
and setting up of grants for promoting and supporting the personnel of the Secretariat of the Senate in
observation study and further study both in the country and aboard; establishing standards of moral,
ethical and etiquette for personnel of the Secretariat.
The Bureau is responsible for the work of
proposing policies, supervising, supporting, promoting and planning the application of information
technology in developing working systems and procedures in the legislative affairs of the Senate;
co-operating and performing in accordance with public information technology policy; performing the work
of planning the development of computer operating systems and installation software on computers;
distributing and servicing of information technology; the development of multiple media; giving advice
as well as developing patterns and standards of sorting, administering, controlling, overseeing and
maintaining computer systems, network systems, data base systems and any programs of the Senate;
considering specifications of information technology standards; as well as providing training and
development in the operation of computers to senators and officials of the Secretariat.
The Bureau is responsible for recording and
preparing the minutes of sittings of the Senate, standing committees, ad hoc committees, sub-committees,
commissions, sub-commissions and working groups, preparing reports of the seminars and group
discussions; preparing records of the sittings of the Senate; analyzing, studying and providing services
and publicizing the minutes of the sittings of the Senate; keeping information relating to the minutes
of sittings of the Senate and to the information of the minutes of sittings in the data base; following
up the resolutions and voting of senators in sittings of the Senate and summarizing the outcome of
voting for posting on a board and publicizing records of important events occurring at sittings of the
Senate in order to analyze and compile them as guidelines for the carrying out of work; and conducting
the collection of any minutes of meetings and sending them to the government agency whose area of
responsibility they are.
The Bureau is responsible for producing the
minutes of the sittings of the Senate in accordance with the rules of procedure; producing the original
documents for the sittings of the Senate and other related documents; proofreading documents; giving
consultation and services in printing design; printing documents supplementary to the sitting and
documents for consideration, academic documents, journals, leaflets, the minutes of the sittings,
reports of the Senate, minutes of various committees; providing services for the copying of printed
documents and keeping printed documents in the archives and controlling their movement; compiling
statistics; evaluating the printings; as well as maintaining printers and printing equipment.
The Bureau is responsible for proposing and
laying down policies of the Senate in accordance with the national-level plan, including formulating the
strategy of the Senate, master plans, short-term and long-term action plans and any other related plans
of the Senate; carrying out suggestions to the development and improvement of any plans of the Senate
and the Secretariat according to circumstances as well as compiling data and imposing assessment
criteria on the achievement of a project; developing technical processes, mechanism and knowledge in
formulating policies for State administration, and transforming policies and plans into action;
conducting the promotion, demonstration and suggestions for preparing manuals relating to policy and
strategy for publicizing, co-operating, supervising, following up; preparing reports on the outcome of
the performance of the Secretariat in accordance with related plans; studying, analyzing and evaluating
plans, projects and the success of the bureaus; developing systems and mechanism for monitoring the
performance according to the performance of the plans and projects of the Secretariat; as well as
improving and evaluating successful indicators of project plans.
In addition, the Secretariat of the Senate have 2 independent groups working directly under the Secretary-General of the Senate that have duties and powers as follows:
1) Internal Audit Group
The group is responsible for inspecting the internal agencies under the Secretariat of the Senate on operations regarding budget and accounting, information technology, compliance with the procedures and other duties related to internal audit as assigned by the Secretary-General of the Senate, reporting the results of the audit according to facts, including important risk factors, recommendations and guidelines for improvement that can be performed for the Secretary-General of the Senate to acknowledge or consider assigning, as well as monitoring the results of the audit, recommending and providing advices to executive officials of the inspected units to make improvements to such units in accordance to the order of the Secretary-General of the Senate, as well as coordinating with the State Audit Office and other related agencies or commissions.
2) Administrative Staff Group
The group is responsible for studying, researching, analyzing, comparing, summarizing and reviewing academic work to be used as supplementary information for consideration of the Secretary-General of the Senate, Deputy Secretaries-General of the Senate and Advisors of the Secretariat of the Senate.
In addition, the Secretariat of the Senate have 2 independent groups working directly under the Secretary-General of the Senate that have duties and powers as follows:
1) Internal Audit Group
The group is responsible for inspecting the internal agencies under the Secretariat of the Senate on operations regarding budget and accounting, information technology, compliance with the procedures and other duties related to internal audit as assigned by the Secretary-General of the Senate, reporting the results of the audit according to facts, including important risk factors, recommendations and guidelines for improvement that can be performed for the Secretary-General of the Senate to acknowledge or consider assigning, as well as monitoring the results of the audit, recommending and providing advices to executive officials of the inspected units to make improvements to such units in accordance to the order of the Secretary-General of the Senate, as well as coordinating with the State Audit Office and other related agencies or commissions.
2) Administrative Staff Group
The group is responsible for studying, researching, analyzing, comparing, summarizing and reviewing academic work to be used as supplementary information for consideration of the Secretary-General of the Senate, Deputy Secretaries-General of the Senate and Advisors of the Secretariat of the Senate.